https://gemstracker.org/wiki/ 2026-04-21T10:21:08+0200 https://gemstracker.org/wiki/ https://gemstracker.org/wiki/lib/tpl/dokuwiki/images/favicon.ico text/html 2020-03-12T12:06:36+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:adding_a_questionnaire&rev=1584011196&do=diff Adding a survey Outside of the tracks, extra surveys can be added to a specific patient. Adding a extra survey * Go to patients in the navigation bar * Select the patient by clicking on it * press 'Surveys' * Find the survey you want to add text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:adding_and_searching_a_patient_or_respondent&rev=1584011195&do=diff Adding and searching a patient or respondent Adding a patient (or respondent) * Go to ‘Patients’ in the navigation bar * Click on 'New' * Enter 'Identification' (like the Dutch BSN or American SSN), name and patient number * Enter the gender at 'Medical data' text/html 2020-03-12T12:06:36+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:changing_patient_data&rev=1584011196&do=diff Changing patient data * Open a patient by clicking on his/her row in the table * Press 'Edit' under the patient data text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:creating_an_overview&rev=1584011195&do=diff Creating an overview Per Patient * Go to 'Overview' in the navigation bar on the left * Go to 'Track Compliance' * Select your track and organisation * Use any other data to filter the results * Look up your patient by using the patient number text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:distributing_questionnaires&rev=1584011195&do=diff Distributing surveys There are multiple ways the surveys can be distributed: * By e-mail * automatically * semi-automatically * manually * By post text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:importing_answers&rev=1584011195&do=diff Importing answers As of version 1.6.4 GemsTracker has the ability to import answers to surveys. During import each set of answers must be linked to an existing token. GemsTracker also checks for existing answers and handles them according to your preferences. text/html 2020-05-27T17:09:03+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:importing_questionnaires_in_gemstracker&rev=1590592143&do=diff Loading questionnaires into GemsTracker To use a survey created in a survey source like LimeSurvey, you will first have to prepare the survey in the source system. Certain settings must be set in Lime Survey before GemsTracker can actually track the survey and in LimeSurvey you shopuld activate the survey and create a token table. text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:making_your_questionnaires_limesurvey&rev=1584011195&do=diff Creating a survey * Create a survey in LimeSurvey by clicking ‘Create, import or copy survey’ in de upper right corner of the screen (green arrow) * Name your survey clearly (CAUTION! The participant will see this name) for example: PAIN study – Follow up. (Red arrow) text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:removing_a_questionnaire&rev=1584011195&do=diff Removing or modifying a survey Removing Both surveys added by a track or manually by a user can be removed in the same way. * Select a patient by clicking on it * Find the survey you want to remove * Press the + button * Press Delete at the bottom of the screen text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:setting_the_informed_consent_using_a_survey&rev=1584011195&do=diff Setting the informed consent using a survey Creating the survey Create a question with the code name 'informedconsent'. You can choose many types of questions types. The answers to the questions are translated to a consent using this algorithm that checks the answer against the consents stored in Setup text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:start&rev=1584011195&do=diff Working with GemsTracker The most common tasks when working with Gemstracker: Patient / respondent management * Adding and searching a patient or respondent * Changing patient data * Informed consent * Sharing patient or respondent data Access management * Changing access rights * Adding and removing users * Maintenance mode Questionnaires * Creating a survey * Loading questionnaires into GemsTracker * What is a token * Adding a survey * Removing or modifying a s… text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:template&rev=1584011195&do=diff How to create a mail template * Go to Setup => mail => templates * Press “New” * select which organisation has the right to use this template * Enter a subject (just like sending a regular e-mail) * Enter the mesage * You can use the text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:updating_gemstracker&rev=1584011195&do=diff Upgrade instructions * Log in using project admin user from project.ini * Go to Setup → Upgrade and choose Gems, and choose Execute all (from the menu) * The latest patchlevels will be executed, new tables will be created and the surveys will be synced from their source text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:via_a_token&rev=1584011195&do=diff Via a token Tokens can be used for distrubuting a questionnaire by own means (a leter, an e-mail etc.). GemsTracker creates a token wich can be used as a key by anyone to answer the questionnaire. Both the token and the web address of GemsTracker will have to be sent or given to each respondent. text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:via_email&rev=1584011195&do=diff E-mail individual mail Mail in GemsTracker is sent 'per token'. To mail a patient select the patient and select a token (by clicking on the '+' button). If the patient has an e-mail address and the token has not been answered you can click on the 'E-Mail now!' button. text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:via_paper&rev=1584011195&do=diff Sending the survey on paper LimeSurvey has the possibility to print the surveys on paper, 2 different types can be printed. Normal and QueXML format. Normal printed version Printing a survey in Limesurvey * Open your survey in Limesurvey * Hover your mouse over the icon of a piece of paper with the looking glass and the arrow text/html 2020-03-12T12:06:35+0200 Anonymous (anonymous@undisclosed.example.com) https://gemstracker.org/wiki/doku.php?id=userzone:userdoc:what_is_a_token&rev=1584011195&do=diff What is a token A token (in Dutch: kenmerk) is an identification relating a single respondent to a single survey instance for a single round in a track assigned to that respondent. Tokens have valid from and optional valid until dates that define the period in which that survey can be answered for that respondent. These dates can be edited manually through the interface, but are usually determined by calculation rules set for the token's round in the track editor, specifying the valid from dat…